How It Works
Assess. Treat. Take home.
SpaSphere follows the way you already work, and carries what you learn in the treatment room home with your client and into her next visit. From first booking to the next session, here is how it works.
Thirty days for $1, then $139 a month with four team members included.
Assess
Your client books, and you know her skin concerns before she arrives
Your client finds your branded booking site, picks a service, pays a deposit, and fills out the intake form linked to it -- all before stepping into your treatment room. By the time she sits down, you already know her skin concerns, medical history, product allergies, and goals.
SpaSphere's Sophie Daily Brief summarizes your day each morning: who is coming, what they need based on their history, what to recommend, and which clients are at risk of not rebooking. You walk into your first appointment prepared, not scrambling.
Treat
Deliver structured care with clinical documentation
Each session is documented in a Skin SOAP note. For a returning client, you can prefill the Subjective, Objective and Assessment from her last note and change only what's new. For treatment plan clients, every session is tracked as part of the plan, with visible progress.
Treatment Plans are not just packages with a discount. They are structured multi-session plans with defined wait times between sessions and specific goals. Your client sees where she is in her plan in her client portal. You see what to do next.
Take home
What you recommended goes home with her
Your assessment becomes a skin plan: the morning and evening routine you built, with products from your shelf on each step. Sophie drafts it, you edit it, and it's shared by email, link and her client portal.
When you finish a SOAP note, you can also send a visit summary: her concerns, the plan steps, your recommended next visit, and the products you chose with how to use them.
Return
The next visit is the easy next step
On a treatment plan, when the wait time for the next session passes, your client gets a 'Your Next Session is Ready' email to book it. Rebooking reminders go out a set number of days after a visit, and Sophie flags clients who are overdue and drafts a win-back you approve before anything sends.
When a plan ends, you can offer a maintenance membership at the last session. When your client can see her plan and her progress, coming back is the easy next step.
Frequently asked questions
How long does it take to set up SpaSphere?
Setting up your services and booking preferences is quick. If you are moving from another platform, our team moves everything for you within 48 hours.
Do I need to change how I run my practice?
No. SpaSphere follows the clinical model estheticians already use: assess, treat, document, follow up. The difference is that the software automates the admin parts so you can focus on the clinical parts. If you already think in terms of treatment plans, SpaSphere just makes it systematic.
What if I do not offer treatment plans yet?
A good place to start is one treatment plan for your most common concern (often acne or anti-aging). You define the sessions and wait times and set the pricing; SpaSphere tracks progress and emails your client when her next session is ready to book.
How does the AI work?
Sophie writes a Daily Brief each morning from your bookings and client history, flags clients who are overdue using simple rules, and drafts a win-back you approve before anything sends. She also drafts your client's skin plan from your assessment for you to edit. Ask Sophie answers questions about your business when you ask.
Explore the platform by category: esthetician software, esthetician booking software, or spa management software.
See it in action
Start your $1 trial and run the whole workflow, from booking to the skin plan she takes home. Switching? We move everything for you, within 48 hours.