Due for her next treatment
Jordan Ellis is ready for treatment 3 of her Brightening Plan. Her last visit was 26 days ago.
Review draftNot now
Built for estheticians
What you know about her skin goes home with her.
Your assessment, your notes and your recommendations become her routine, her treatment plan and her next visit.
Start for $1 See what she takes home
Thirty days for $1, then $139 a month with four team members included. Optional add-ons are on the pricing page.
Afterthe treatment
She leaves with your thinking, in writing.
On your table, your client hears every word. Two days later she can’t remember which serum, or when you wanted to see her again. So what you saw, did and recommended goes home in writing.
Two things go home: the skin plan from your assessment, and the visit summary from your note.
The routine, from your assessment
The morning and evening steps you built, with products from your shelf on each one. Sophie drafts the skin plan; you change anything before it is shared.
Your products, with your instructions
The products you chose, how to use them, and a link to each. The visit summary goes out when you finish the note and choose to send it.
Your recommended next visit
The timing you recommend, with a button to book it. On a treatment plan, your client hears when the next session is ready.
And you can see what happens next. Each shared skin plan shows the bookings and shop purchases that come through it.
Your daywith SpaSphere
You never start a client from scratch.
Three moments in every appointment. Each one leaves less to catch up on after your last client.
Reminders have gone out and the intake form is back. The client record opens with the last visit already in it: the assessment and progress photos, and the note you left yourself.
The protocol for the treatment is open in front of you: the steps, the products and their strengths, the timings, and the contraindications you wrote down. You start the note while it is fresh, and it stays a draft until you send it. At checkout you apply the session from her plan, so the prepaid treatment rings up at nothing.
Your client leaves rebooked, with the visit summary you chose to send: the plan, the products, and when to come back. Then SpaSphere asks how it went.
Customersin their words
What estheticians say about SpaSphere
As an esthetician, I've tried a lot of booking platforms, and most of them feel like generic tools that were never built with our world in mind. SpaSphere.ai is different. It was created specifically for estheticians and spa professionals, and you can feel that intention in every feature. There are capabilities here that I simply haven't found anywhere else, and the potential of what this software can do keeps me genuinely excited about where it's headed.
Ella Cressman · Licensed EstheticianElla Cress Skin Careellacress.com
“I built my entire website myself with very little tech experience, and it actually feels aligned with how I work.”
Corinna K. · EstheticianLaunched her branded site in 1 daybodycelebration.net “SpaSphere has been an absolute pleasure to work with. Their team is responsive, professional, flexible and genuinely invested in helping spa professionals succeed. They make the entire process seamless, and it's refreshing to partner with a company that truly understands our industry. I highly recommend SpaSphere to any spa business looking to grow with confidence.”
Angela Rafferty · LE, EP, CMTChakra Estheticschakra-esthetics.myspa.ai “As a solo esthetician, finding an all-in-one software that truly supports every part of my workflow felt impossible until SpaSphere. Having all these tools integrated into a single platform has streamlined my operations, saved me time, and elevated the professionalism of my studio.”
Christina · EstheticianLa Fae Glow Skincarelafaeglowskincare.com
Treatment plans
Progress you can both see.
Skin changes slowly, and a client who cannot see it changing tends to stop coming. Photos, assessments and notes from every visit sit together in one record, so when you show her the change, it is there, not just remembered by you.
It helps her understand her progress and the next step.
Sophie · Daily brief
Quietly slipping away
Michelle Bennett books every 21 days. It has been 30 days.
“Hi Michelle, it has been about a month and your skin was in such a good place after the last peel. Want me to hold your usual Thursday?”
Sophie writes the first draft in your voice. Nothing sends until you say so.
Sitting on the shelf
$3,747.32 tied up in three products with no sales in 90+ days.
- Vitamin C Brightening Serum · 14 units$1,246.00
- Barrier Repair Moisturizer · 9 units$1,341.00
- Retinol Night Serum · 11 units$1,160.32
A clearance would recover about $1,874. Or leave them — it is your shelf.
Sophie
Know what needs you today.
A plan only works if someone is watching it. Sophie reads the week ahead and tells you who is due back and who has gone quiet, then writes the first message in your voice. See what Sophie does.
And you
Leave a little room
for yourself.
A full week is only good news if it does not cost you the evening. Confirmations, reminders and deposits run on their own, and clients can book their next visit online while you are with someone else or after you have gone home. Anything Sophie drafts waits for you.
You leave with less business to bring home.
The business around it
And the rest of the practice, on one screen.
Appointments, payments and retail sit in the same place as the care, so checking on the business fits between clients.
On the dashboard
Where the money came from
Treatment plans, single visits and retail, for the last week or the last month.
Who is in today
Every appointment, and which treatment of her plan each client is on.
Who might need a note
Sophie flags a regular who is overdue. Whether to write is up to you.
Dashboard
Revenue overview
$6,200.46
Every source, last 7 days
- Treatment plans
- $2,945.00
- Single visits
- $2,210.00
- Retail
- $1,045.46
Today's appointments
5 appointments · $1,050.00
- Hannah Brooks · 10:00 AM$155.00Signature Facial · Completed
- Maya Chen · 11:30 AM$195.00Acne Reset · Treatment 4 of 5 · Completed
- Priya Raman · 1:00 PM$265.00Brightening · Treatment 2 of 6 · Completed
- Dana Whitfield · 2:30 PM$175.00Dermaplaning · Confirmed
- Alicia Moreno · 4:00 PM$260.00Acne Reset · Treatment 1 of 5 · Confirmed
Sophie's insights
Bring Michelle back
Michelle Bennett usually books every 21 days. It's been 30 days since her last visit.
Client value to date
$4,810.00
26 visits · avg $185.00
Makingthe move
Bring your history with you.
Years of client history is why most people put a move off. It comes with you, and it can always leave with you.
Your clients come with you
Our team moves your clients, services and appointment history for you, within 48 hours. From Vagaro, GlossGenius or Square, notes, SOAP notes and photos come across too.
Your data can leave with you too
Export everything as a ZIP whenever you like. What you record is yours.
You are never locked in
No contracts. We remind you before billing starts, and you can leave whenever you like.
Straightforward pricing
One price, and this is what is in it.
Thirty days for $1. Then $139 a month, with four team members included.
Start for $1- Online booking
- Intake forms
- Skin SOAP notes
- Treatment plans
- Payments & POS
- Branded website
- Automated reminders
- Inventory
Everything on that list is included. Client Referral & Loyalty is an optional add-on at $29 a month.
About SpaSphere
What SpaSphere is.
SpaSphere is software for estheticians and boutique skincare studios, centered on the treatment room: skin assessments, SOAP notes and treatment plans, carried into the visit summary, home routine and product recommendations your client takes home.
- Built for
- Estheticians and boutique skincare studios. Teams and multiple locations are supported.
- Price
- $139/mo flat after a 30-day $1 trial, with four team members included. Past four, pricing is set up with each team.
- Included
- Online booking, a branded website on your own domain, payments and retail.
- Switching
- Our team moves everything for you within 48 hours, and you can export all of it whenever you like.
- Marketplace
- No. SpaSphere is not a marketplace and charges no commission on bookings.
Questions? We've got answers.
Is SpaSphere really built for estheticians, or is it general spa software?
SpaSphere is esthetician software for treatment plans, client retention and long-term business growth, built for estheticians and boutique skincare studios. The workflows follow how esthetics runs: treatment plans sold as a course of care, skin assessments, SOAP notes, progress photos, and rebooking around a protocol. That focus is about the work, not the size of the business. SpaSphere supports teams and multiple locations. The flat $139/mo includes four team members, and past four we set up pricing for your team. No feature moves behind a higher tier as you grow.
How much more revenue can I really make with SpaSphere?
It depends on your menu and your clients, so we won't quote a figure. What changes is the shape of the revenue: a treatment plan is a course of care a client agrees to up front, instead of one visit at a time, and reminders and rebooking help her finish it. The $1 trial gives you 30 days to see how that works with your own clients.
What happens to my clients during the switch?
Their records come with you. Our team moves your clients, services, products, and appointment history within 48 hours, and from Vagaro, GlossGenius, or Square, client notes, SOAP notes, and treatment photos come across too. Clients then book through your SpaSphere booking site, so share the new link wherever the old one lived.
Do I need to be tech-savvy to set this up?
No. You add your services with their prices and durations, set your booking and cancellation preferences, and you can take bookings. Treatment plans are built the same way: put existing services in order, set the wait between sessions, and set a price or a deposit. SpaSphere then tracks each client's progress, warns you if a session is booked too soon, and emails her when her next session is ready.
How long does it take to switch from Vagaro, GlossGenius, or Mangomint?
Within 48 hours. Our team moves everything for you, so there is nothing to export, format, or upload yourself. There are no contracts, so you can pick the week that suits you.
What happens after the $1 trial ends?
After your 30-day $1 trial, your subscription continues at $139/month - every core feature included, no tiers, no feature gates. There are no contracts; you can cancel anytime from your dashboard. We send a reminder before billing starts, so you'll never be surprised. If you leave, Export All Data gives you everything to take with you.
Does SpaSphere include AI tools for rebooking and retention?
Yes. Sophie, SpaSphere's AI, works from each client's visit history: her Daily Brief shows who is due back, clients who drift from their own usual rhythm are flagged, and Sophie drafts a win-back message in your voice. Nothing is sent until you approve it. There are no per-message fees, no usage caps, and no AI tier - all retention features are included in the $139/mo flat fee. The AI is designed to feel like a quiet assistant, not a marketing tool that bothers your clients.
Is SpaSphere secure for storing client records and payments?
Yes. Client records, SOAP notes, files and photos are stored on AWS with encryption at rest, everything travels over HTTPS, and each team member's access follows the role you give them. Payments run through Stripe, so SpaSphere never stores your clients' card numbers. For client files, you can export a 30-day access log for your records.
Still have questions? Talk to a human