Due for her next treatment
Maya Chen is ready for treatment 4 of her Acne Reset Plan. Her last visit was 26 days ago.
Review draftNot now
Built for estheticians
Every visit leads to the next one.
Esthetician software for treatment plans, client retention and booking, so the care you already give is what fills next month’s book.
Start for $1 See a day with SpaSphere
Thirty days for $1, then $139 a month with four team members included. Optional add-ons are on the pricing page.
Your daywith SpaSphere
You never start a client from scratch.
Three moments in every appointment. Each one leaves less to catch up on after your last client.
Her reminders have gone out and her form is back. Her record opens with the last visit already in it: her assessment and progress photos, and the note you left yourself.
The protocol for her treatment is open in front of you: the steps, the products and their strengths, the timings, and what must not go with them. You start the note while it is fresh, and it stays a draft until you send it. Checkout already knows this was session four of five, so a prepaid treatment rings up at nothing.
She leaves rebooked. The next day SpaSphere asks how it went, and her progress check is already on the calendar.
At a glance
The whole day, on one screen.
Everything from those three moments ends up in one place, so checking on the business fits between clients.
On the dashboard
Where the money came from
Treatment plans, single visits and retail, for the last week or the last month.
Who is in today
Every appointment, and which treatment of her plan each client is on.
Who might need a note
Sophie flags a regular who is overdue and shows what she has spent so far. Whether to write is up to you.
Dashboard
Revenue overview
$6,200.46
Every source, last 7 days
- Treatment plans
- $2,945.00
- Single visits
- $2,210.00
- Retail
- $1,045.46
Today's appointments
5 appointments · $1,050.00
- Hannah Brooks · 10:00 AM$155.00Signature Facial · Completed
- Maya Chen · 11:30 AM$195.00Acne Reset · Treatment 4 of 5 · Completed
- Priya Raman · 1:00 PM$265.00Brightening · Treatment 2 of 6 · Completed
- Dana Whitfield · 2:30 PM$175.00Dermaplaning · Confirmed
- Alicia Moreno · 4:00 PM$260.00Acne Reset · Treatment 1 of 5 · Confirmed
Sophie's insights
Bring Michelle back
Michelle Bennett usually books every 21 days. It's been 30 days since her last visit.
Client value to date
$4,810.00
26 visits · avg $185.00
Customersin their words
What estheticians say about SpaSphere
As an esthetician, I've tried a lot of booking platforms, and most of them feel like generic tools that were never built with our world in mind. SpaSphere.ai is different. It was created specifically for estheticians and spa professionals, and you can feel that intention in every feature. There are capabilities here that I simply haven't found anywhere else, and the potential of what this software can do keeps me genuinely excited about where it's headed.
Ella Cressman · Licensed EstheticianElla Cress Skin Careellacress.com
“I built my entire website myself with very little tech experience, and it actually feels aligned with how I work.”
Corinna K. · EstheticianLaunched her branded site in 1 daybodycelebration.net “SpaSphere has been an absolute pleasure to work with. Their team is responsive, professional, flexible and genuinely invested in helping spa professionals succeed. They make the entire process seamless, and it's refreshing to partner with a company that truly understands our industry. I highly recommend SpaSphere to any spa business looking to grow with confidence.”
Angela Rafferty · LE, EP, CMTChakra Estheticschakra-esthetics.myspa.ai “As a solo esthetician, finding an all-in-one software that truly supports every part of my workflow felt impossible until SpaSphere. Having all these tools integrated into a single platform has streamlined my operations, saved me time, and elevated the professionalism of my studio.”
Christina · EstheticianLa Fae Glow Skincarelafaeglowskincare.com
Treatment plans
Progress you can both see.
Skin changes slowly, and a client who cannot see it changing tends to stop coming. Photos, assessments and notes from every visit sit together in one record, so the progress is visible to her, not just remembered by you.
It helps her understand her progress and the next step.
Sophie · Daily brief
Quietly slipping away
Michelle Bennett books every 21 days. It has been 30 days.
“Hi Michelle, it has been about a month and your skin was in such a good place after the last peel. Want me to hold your usual Thursday?”
Sophie writes the first draft in your voice. Nothing sends until you say so.
Sitting on the shelf
$3,747.32 tied up in three products with no sales in 90+ days.
- Vitamin C Brightening Serum · 14 units$1,246.00
- Barrier Repair Moisturizer · 9 units$1,341.00
- Retinol Night Serum · 11 units$1,160.32
A clearance would recover about $1,874. Or leave them — it is your shelf.
Sophie
Know what needs you today.
A plan only works if someone is watching it. Sophie reads the week ahead and tells you who is due back and who has gone quiet, then writes the first message in your voice. Your reports do the same for the stockroom. Nothing she drafts is sent until you approve it. Confirmations and reminders keep running on their own. See what Sophie does.
And you
Leave a little room
for yourself.
A full week is only good news if it does not cost you the evening. Confirmations, reminders and deposits run on their own, and clients can book their next visit online while you are with someone else or after you have gone home. Anything Sophie drafts waits for you.
You leave with less business to bring home.
Makingthe move
Switching is the part we handle.
Moving years of client history is why most people put this off. It is also the part you do not do.
Your clients come with you
We bring over your client list, rebuild your consent forms, and set up your service menu. Onboarding is part of the plan, not an upsell.
Live in a day, not a quarter
Setting up takes about ten minutes. Your booking page can be live tomorrow.
You are never locked in
No contracts. We remind you before billing starts, and you can leave whenever you like.
Straightforward pricing
One price, and this is what is in it.
Thirty days for $1. Then $139 a month, with four team members included.
Start for $1- Online booking
- Intake forms
- Skin SOAP notes
- Treatment plans
- Payments & POS
- Branded website
- Automated reminders
- Inventory
Everything on that list is included. Client Referral & Loyalty is an optional add-on at $29 a month.
About SpaSphere
What SpaSphere is, in one paragraph.
SpaSphere is a spa management platform built specifically for estheticians and boutique skincare studios. The product is centered on treatment plans - structured, multi-session skin protocols sold upfront - and includes online booking, branded websites on your own domain, skin SOAP notes, AI-driven rebooking, retail commerce, and integrated payments. SpaSphere is sold at a flat $139/mo (after a 30-day $1 trial), with white-glove migration and onboarding included. SpaSphere is not a marketplace and charges no commission on bookings. SpaSphere supports teams and multiple locations. The flat price includes four team members, and pricing past four is set up with each team.
Questions? We've got answers.
Is SpaSphere really built for estheticians, or is it general spa software?
SpaSphere is AI-first esthetician software for treatment plans, client retention and long-term business growth, built for estheticians and boutique skincare studios. The workflows follow how esthetics runs: treatment plans sold as a course of care, skin assessments, SOAP notes, progress photos, and rebooking around a protocol. That focus is about the work, not the size of the business. SpaSphere supports teams and multiple locations. The flat $139/mo includes four team members, and past four we set up pricing for your team. No feature moves behind a higher tier as you grow.
How much more revenue can I really make with SpaSphere?
It depends on your menu and your clients, so we won't quote a figure. What changes is the shape of the revenue: a treatment plan is a course of care a client agrees to up front, instead of one visit at a time, and reminders and rebooking help her finish it. The $1 trial gives you 30 days to see how that works with your own clients.
What happens to my clients during the switch?
Most clients don't notice. Our onboarding team migrates your client records, services, pricing, intake forms, and appointment history within 24 hours - and your existing booking link redirects to your new branded SpaSphere site, so clients who saved your URL still reach you. You don't need to ask clients to sign up again, re-enter their info, or learn a new app. Migration is included at no extra cost on every plan, and we don't charge for the first month while you're still verifying everything looks right.
Do I need to be tech-savvy to set this up?
No. The setup is built around four short questions: what services do you offer, what do you charge, how long does each take, and what's your cancellation policy. Treatment plans are configured the same way - combine existing services into a protocol, set the session count and spacing, set a plan price, done. SpaSphere handles the rest: auto-scheduling between sessions, payment collection upfront, progress tracking, and follow-up communications. If you've ever made an online booking yourself, you have the skills to set this up.
How long does it take to switch from Vagaro, GlossGenius, or Mangomint?
Most estheticians are fully live within 24 hours. Our onboarding team handles the full migration - your client records, service menu, pricing, intake forms, and appointment history are imported automatically. You don't need to export, format, or upload anything yourself. We also configure your branded booking site, set up payments through Stripe, and walk you through the first week of operations on a 30-minute video call. White-glove onboarding is included on every plan at no extra cost.
What happens after the $1 trial ends?
After your 30-day $1 trial, your subscription continues at $139/month - every core feature included, no tiers, no feature gates. There are no contracts; you can cancel anytime from your dashboard with one click. We send a reminder email three days before billing starts, so you'll never be surprised. SpaSphere also offers a 30-day money-back guarantee on the first month of paid service - if it isn't working for you, we refund the $139 and help you migrate to another platform.
Does SpaSphere include AI tools for rebooking and retention?
Yes. SpaSphere Intelligence (Sophie) analyzes each client's visit history and automatically surfaces who's due for a rebooking, who's at risk of drifting away, and what add-on services would fit their treatment pattern. Sophie suggests the message; you approve and send. There are no per-message fees, no usage caps, and no AI tier - all retention features are included in the $139/mo flat fee. The AI is designed to feel like a quiet assistant, not a marketing tool that bothers your clients.
Is SpaSphere secure for storing client records and payments?
Yes. SpaSphere uses bank-level 256-bit encryption at rest and in transit, role-based access controls on every client record, and complete audit logs of who viewed or changed what. All payments are processed through Stripe with PCI-DSS Level 1 compliance - SpaSphere never stores your clients' card numbers directly. Client records, SOAP notes, and progress photos are stored on AWS in encrypted buckets with restricted access. If you're working under HIPAA-adjacent requirements, we can walk through our security posture on a 20-minute call.
Still have questions? Talk to a human