Due for her next treatment
Due nowJordan Ellis is ready for treatment 3 of her Brightening Plan. Her last visit was 26 days ago.
Review draftNot now
Built for estheticians
What you know about her skin goes home with her.
SpaSphere is esthetician software for independent pros and growing studios: booking, client records, skin assessments, treatment plans and payments in one place.
Thirty days for $1, then SpaSphere Pro is $139 a month with four team members included. Optional extras are on the pricing page.
How it works
Before. During. After.
Every appointment, one complete client record. Photos, assessments and notes from every visit sit together, so when you show her the change, it is there. See progress tracking
Before
Before the appointment
Reminders have gone out and the intake form is back. Her record opens with the last assessment and progress photos, and the note you left yourself.
During
After
After the treatment
She leaves rebooked, with the visit summary you chose to send. Then SpaSphere asks how it went.
Before · 1 of 3
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Your website
Your esthetician website, built into SpaSphere.
The $5,000 website look, without the $5,000 bill. Twenty signature website designs made for estheticians, with booking, gift cards and your client portal built in. It comes with your plan.
Explore all 20 website designs- Your own domain
- Online booking built in
- Gift cards
- Your client portal
- Ready for Google
PorcelainCool luxury, glass-skin calm 
GlowHoney-warm, made for big days 
HavenWarm, personal, a studio of one
Porcelain · 1 of 3
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- Ella Cress Skin Care, Wheat Ridge, CO
- Body Celebration - Holistic Skincare & Wellness, San Rafael, CA
- Nurture Skin Care and Wellness, Centennial, CO
- Chakra Esthetics, Palm Desert, CA
- Rooted Serenity, Wheat Ridge, CO
- Salt + Honey Skin, Stevens Point, WI
- Christine’s Skin Care, Ventura, CA
- Sugar Daze Esthetics, Fairhope, AL
- SpaWorx, Columbia, MD
- Cocoon Skin Renewal & Wellness Boutique, Park City, UT
- YBBYStudios, Thornton, CO
- The Glow Nook, Hesperia, CA
- Kairos Aesthetika, Alexandria, VA
- AZ Brows & Skin, Scottsdale, AZ
What she takes home
Personalized skin plans your clients take home.
She leaves with your thinking, in writing. Send your client home with what you saw and recommended: her plan, her products and her next visit. See the skin plan
What estheticians say about SpaSphere
As an esthetician, I've tried a lot of booking platforms, and most of them feel like generic tools that were never built with our world in mind. SpaSphere.ai is different. It was created specifically for estheticians and spa professionals, and you can feel that intention in every feature. There are capabilities here that I simply haven't found anywhere else, and the potential of what this software can do keeps me genuinely excited about where it's headed.
Ella Cressman · Licensed EstheticianElla Cress Skin Careellacress.com
“I built my entire website myself with very little tech experience, and it actually feels aligned with how I work.”
Corinna K. · EstheticianLaunched her branded site in 1 daybodycelebration.net “SpaSphere has been an absolute pleasure to work with. Their team is responsive, professional, flexible and genuinely invested in helping spa professionals succeed. They make the entire process seamless, and it's refreshing to partner with a company that truly understands our industry. I highly recommend SpaSphere to any spa business looking to grow with confidence.”
Angela Rafferty · LE, EP, CMTChakra Estheticschakra-esthetics.myspa.ai “As a solo esthetician, finding an all-in-one software that truly supports every part of my workflow felt impossible until SpaSphere. Having all these tools integrated into a single platform has streamlined my operations, saved me time, and elevated the professionalism of my studio.”
Christina · EstheticianLa Fae Glow Skincarelafaeglowskincare.com
Run the business
Run your whole skincare studio in one place.
The rest of the practice, on one screen. Booking, payments, retail, memberships and your team sit in the same place as the care, so checking on the business fits between clients.
Where the money came from
Treatment plans, single visits and retail, for the last week or the last month.
Who is in today
Every appointment, and which treatment of her plan each client is on.
Who might need a note
Sophie flags a regular who is overdue. Whether to write is up to you.
Sophie · Daily brief
Quietly slipping away
OverdueMichelle Bennett books every 21 days. It has been 30 days.
“Hi Michelle, it has been about a month and your skin was in such a good place after the last peel. Want me to hold your usual Thursday?”
Sophie writes the first draft in your voice. Nothing sends until you say so.
Sitting on the shelf
90+ days$3,747.32 tied up in three products with no sales in 90+ days.
- Vitamin C Brightening Serum · 14 units$1,246.00
- Barrier Repair Moisturizer · 9 units$1,341.00
- Retinol Night Serum · 11 units$1,160.32
A clearance would recover about $1,874. Or leave them. It is your shelf.
Sophie, your AI assistant
Sophie AI shows who is due back and drafts the note.
Know what needs you today. Sophie reads the week ahead, tells you who is due back and who has gone quiet, then writes the first message in your voice. Nothing goes out until you approve it.
Switching
Switch spa software without losing client history.
Bring your history with you. Years of client history is why most people put a move off. It comes with you, and it can always leave with you.
Your clients come with you
Our team moves your clients, services and appointment history for you, within 48 hours. From Vagaro, GlossGenius or Square, notes, SOAP notes and photos come across too.
Your data can leave with you too
Export everything as a ZIP file whenever you like. What you record is yours.
You are never locked in
No contracts. We remind you before billing starts, and you can leave whenever you like.
Straightforward pricing
One complete platform. No feature tiers.
Thirty days for $1. Then SpaSphere Pro is $139 a month, with four team members included.
Start for $1- Online booking
- Intake forms
- Skin SOAP notes
- Treatment plans
- Payments & POS
- Branded website
- Automated reminders
- Inventory
Everything on that list is part of the plan. Optional extras, like Client Referral & Loyalty at $29 a month, are there when you want to reach more clients.
Questions estheticians ask before switching
Is SpaSphere really built for estheticians, or is it general spa software?
SpaSphere Pro is all-in-one esthetician software, built for estheticians and growing skincare studios: online booking, client records, skin assessments, SOAP notes, treatment plans, payments and POS, memberships and client retention in one place. The workflows follow how esthetics runs: treatment plans sold as a course of care, skin assessments, SOAP notes, progress photos, and rebooking around a protocol. That focus is about the work, not the size of the business. SpaSphere Pro supports teams and multiple locations. The $139/mo plan includes four team members. Bigger team? Let's talk. No feature moves behind a higher tier as you grow.
How long does it take to switch from Vagaro, GlossGenius, or Mangomint?
Within 48 hours, and your client records come with you. Our team moves your clients, services, products, and appointment history for you, so there is nothing to export, format, or upload yourself. From Vagaro, GlossGenius, or Square, client notes, SOAP notes, and treatment photos come across too. There are no contracts, so you can pick the week that suits you.
Do I need to be tech-savvy to set this up?
No. You add your services with their prices and durations, set your booking and cancellation preferences, and you can take bookings. Treatment plans are built the same way: put existing services in order, set the wait between sessions, and set a price or a deposit. SpaSphere then tracks each client's progress, warns you if a session is booked too soon, and emails her when her next session is ready.
What happens after the $1 trial ends?
After your 30-day $1 trial, SpaSphere Pro continues at $139/month - one complete plan, no feature tiers. There are no contracts; you can cancel anytime from your dashboard. We send a reminder before billing starts, so you'll never be surprised. If you leave, Export All Data gives you everything to take with you.
Does SpaSphere include AI tools for rebooking and retention?
Yes. Sophie, SpaSphere's AI, works from each client's visit history: her Daily Brief shows who is due back, clients who drift from their own usual rhythm are flagged, and Sophie drafts a win-back message in your voice. Nothing is sent until you approve it. There is no AI tier and no extra charge to use Sophie - all retention features are part of the $139/mo plan. The AI is designed to feel like a quiet assistant, not a marketing tool that bothers your clients.
Still have questions? Talk to a human
About SpaSphere
What SpaSphere is.
SpaSphere is booking and client management software for estheticians and boutique skincare studios, centered on the treatment room: skin assessments, SOAP notes and treatment plans, carried into the visit summary, home routine and product recommendations your client takes home.
- Built for
- Estheticians and boutique skincare studios. Teams and multiple locations are supported.
- Price
- SpaSphere Pro: $139/mo, one complete plan with no feature tiers, after a 30-day $1 trial. Four team members included. Bigger team? Let's talk.
- Included
- Online booking, a branded website on your own domain, payments and retail.
- Switching
- Our team moves everything for you within 48 hours, and you can export all of it whenever you like.
- Marketplace
- No. SpaSphere is not a marketplace and charges no commission on bookings.
- Sign in with your Google account if you like. Connect Google Calendar and your SpaSphere appointments appear on it, updated whenever one is booked, moved or canceled. We never read your other events.