Not another booking tool.Your invisible business partner.

Name: SpaSphere – Esthetician Spa Management Software
Brand: SpaSphere
Availability: PreOrder
Rating: 4.9 (57 reviews)

Built for solo estheticians and boutique spas—so your calendar stays full, your clients stay happy, and you stay calm.

SpaSphere reduces no-shows, automates the busywork, and grows repeat bookings without adding more apps to your day.

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We’ve seen the struggles estheticians face every day.

SpaSphere fixes the problems that slow you down and drain your energy.

No-shows and last-minute cancellations

Empty slots mean lost income and wasted time. SpaSphere helps clients commit with deposits, reminders, and easy rescheduling.

Deposits & hold windows
Auto confirmations & reminders
One-tap rescheduling

Pricing uncertainty and missed revenue

Guessing what to charge leaves money on the table. SpaSphere gives you clear pricing guidance and built-in rebooking prompts that boost revenue.

AI service/menu suggestions
Clear, flexible price rules
Pricing report for your zipcode

Juggling too many apps

Switching between tools creates chaos and mistakes. SpaSphere unifies it all - fewer logins, fewer fees, more control.

Integrated payments & tipping
Client CRM + intake/SOAP
Inventory & Beautiful mobile ready booking and shop built-in

Everything you need - designed for estheticians

Whether you search for “esthetician spa management”, “solo esthetician software”, or “spa management for estheticians”, SpaSphere gives you a modern, mobile-first workflow that protects your time and increases revenue.

Instant booking with deposit or full payment

Client CRM with notes and visit history

AI-assisted service names and descriptions

Google Calendar sync and confirmations

Retail & packages (future-ready)

Simple, beautiful website per tenant

Esthetician Spa Management Features

Powerful esthetician-first features that streamline operations, reduce no-shows, and grow revenue-optimized for search so clients can find you and book faster.

Smart Scheduling & Appointment Management

Esthetician Online Booking – Let clients book 24/7 through a simple, mobile‑friendly site.
No‑Show Protection – Reduce last‑minute cancellations with deposits and confirmations. Learn more in our no‑show guide.
Google Calendar Integration – Sync personal and business schedules automatically.
AI Daily Brief for Estheticians – Start your day with client insights, reminders, and upsell suggestions.

Client Care & Professional Notes

SOAP Notes workflow – Document treatments securely and quickly after every session.
Internal Notes for you – secure notes about clients for internal use.
Custom Post‑Treatment Regimens – Send home care instructions and product recommendations directly to clients. See ideas in treatment programs.

Payments & Revenue Growth

Esthetician Payment Processing – Accept deposits, full payments, and tips through Stripe.
AI‑Powered Spa Analytics – Track revenue, repeat visits, and client trends with SpaSphere Intelligence™. Explore predictive analytics.
Packages – Sell treatment bundles.
Personal Treatment Plan Builder – Create customized treatment plans for clients.
Memberships – (coming soon) Sell recurring services.

Forms & Compliance

Digital Intake & Consent Forms – Paperless client intake forms embedded into your website and booking flow with secure storage.

Client CRM & Business Operations

Esthetician Client Management – All visits, notes, forms, and payments in one profile.
Client History & Visit Tracking – Access treatment history and notes instantly.
Esthetician Inventory Management – Track retail products online and in spa inventory including backbar supplies.
Team Management – Manage staff schedules and permissions

Marketing & Sales Tools for Estheticians

Instant Esthetician Website Builder – Launch a branded booking site to sell services and retail. Read more: build a spa menu that sells.
Fitzpatrick Skin Type Quiz – Help clients shop products by their skin type, boosting trust and retail sales.
Automated Reminders & Confirmations – Reduce no‑shows with SMS and email reminders.
Client Reviews & Testimonials (coming soon) – Showcase happy client feedback on your booking site. See branding tips.

* some of the features are are in development and will be available soon

Built for estheticians-not generic spa software

Feature	SpaSphere	Generic Tools
Deposit + final balance flows	Yes	Partial/Plugin
AI service menu suggestions	Yes	No
Esthetician-first UX	Yes	Generic
Fully customizable - website built-in	Yes	Add-on

Frequently asked questions

Booking & Payments

Can clients book appointments without logging in?

Yes. SpaSphere supports guest booking - no login required. That means fewer barriers, faster conversions, and more booked appointments for your esthetician business.

Do I have to take full payment up front?

No. You’re in control. Choose between no deposit, percentage-based deposits, or full prepayment. Flexible options reduce no-shows while keeping your clients comfortable.

Can I collect tips through SpaSphere?

Yes. Tipping is built in at checkout - no add-ons or extra fees required.

Client Management & Care

Can I keep SOAP notes and treatment history for each client?

Yes. Every appointment can be documented with SOAP notes, securely stored in your client profiles for easy access anytime.

Does SpaSphere support digital intake and consent forms?

Yes. Create customizable digital intake and consent forms with multiple question types. Clients fill them out online, saving you time and eliminating paperwork.

Can I recommend products to clients after a treatment?

Yes. After each appointment, SpaSphere generates a summary email with links to your booking page and shop, making it easy for clients to purchase recommended products directly.

Does SpaSphere include a skin type quiz?

Yes. The Fitzpatrick Skin Type Quiz is built into your website, allowing clients to shop products tailored to their skin type - a unique esthetician-specific feature.

Business Operations

Does SpaSphere work if I’m a solo esthetician?

Absolutely. SpaSphere was built first for solo estheticians, helping you run your business end-to-end without juggling multiple apps.

Can I use it with multiple staff or locations?

Yes. Staff management is included, and multi-location support is on the roadmap.

Does SpaSphere help track inventory?

Yes. Manage both in-spa backbar supplies and retail products from the same dashboard, synced with your online store.

Can I offer affiliate or dropshipping products?

Yes. SpaSphere supports multiple product types - retail (physical), affiliate links, and backbar - giving you more ways to generate revenue.

Integrations & Technology

Does SpaSphere sync with Google Calendar?

Yes. SpaSphere offers real-time, Google Calendar sync to keep your business and personal life organized.

Does SpaSphere send reminders to clients?

Yes. Automated email reminders are sent 24 hours in advance by default, with customizable timing in your settings.

Pricing & Plans

Is there a free version of SpaSphere?

You can try SpaSphere free for 30 days - no credit card required.

Why don’t you have different pricing tiers?

Because we don’t believe in paywalls. With SpaSphere, you get access to all tools under one flat monthly fee, unlike other platforms that force upgrades.

Do you take a percentage of my revenue?

No. SpaSphere is a subscription-based platform with flat monthly pricing - keep 100% of what you earn.

Latest from Our Blog

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