Booking Software Built forSolo Estheticians
AI rebooking, SOAP notes, deposits, and a branded website — everything you need in one platform. No marketplace. No commissions.
SpaSphere is all-in-one esthetician booking software that reduces no-shows, automates admin, and grows repeat bookings — so you stay in the treatment room, not behind a screen.
Loved by solo estheticians from San Diego to NYC.
Why solo estheticians need specialized booking software
SpaSphere fixes the problems that slow you down and drain your energy.
No-shows and last-minute cancellations
Empty slots mean lost income and wasted time. SpaSphere helps clients commit with deposits, reminders, and easy rescheduling.
- Deposits & hold windows
- Auto confirmations & reminders
- One-tap rescheduling
Pricing uncertainty and missed revenue
Guessing what to charge leaves money on the table. SpaSphere gives you clear pricing guidance and built-in rebooking prompts that boost revenue.
- AI service/menu suggestions
- Clear, flexible price rules
- Pricing report for your zipcode
Juggling too many apps
Switching between tools creates chaos and mistakes. SpaSphere unifies it all - fewer logins, fewer fees, more control.
- Integrated payments & tipping
- Client CRM + intake/SOAP
- Inventory & Beautiful mobile ready booking and shop built-in
What's included in your solo esthetician booking software
SpaSphere replaces booking apps, payment tools, website builders, and note-taking systems with one platform designed specifically for estheticians. Everything below is included at one flat rate — no add-ons, no tiers.
Instant booking with deposit or full payment
Client CRM with notes and visit history
AI-assisted service names and descriptions
Google Calendar sync and confirmations
Retail & packages (future-ready)
Simple, beautiful website per tenant
Esthetician Spa Management Features
Powerful esthetician-first features that streamline operations, reduce no-shows, and grow revenue-optimized for search so clients can find you and book faster.
Smart Scheduling & Appointment Management
- Esthetician Online Booking – Let clients book 24/7 through a simple, mobile‑friendly site. See how booking works.
- No‑Show Protection – Reduce last‑minute cancellations with deposits and confirmations. Learn more in our no‑show guide.
- Google Calendar Integration – Sync personal and business schedules automatically.
- AI Daily Brief for Estheticians – Start your day with client insights, reminders, and upsell suggestions. Learn about the Daily Brief.
Client Care & Professional Notes
- SOAP Notes workflow – Document treatments securely and quickly after every session. See SOAP notes in action.
- Internal Notes for you – secure notes about clients for internal use.
- Custom Post‑Treatment Regimens – Send home care instructions and product recommendations directly to clients. See ideas in treatment programs.
Payments & Revenue Growth
- Esthetician Payment Processing – Accept deposits, full payments, and tips through Stripe. See payment features.
- AI‑Powered Spa Analytics – Track revenue, repeat visits, and client trends with SpaSphere Intelligence™. Explore predictive analytics.
- Packages – Sell treatment bundles.
- Personal Treatment Plan Builder – Create customized treatment plans for clients.
- Memberships – (coming soon) Sell recurring services.
Forms & Compliance
- Digital Intake & Consent Forms – Paperless client intake forms embedded into your website and booking flow with secure storage. Explore intake forms.
Client CRM & Business Operations
- Esthetician Client Management – All visits, notes, forms, and payments in one profile.
- Client History & Visit Tracking – Access treatment history and notes instantly.
- Esthetician Inventory Management – Track retail products online and in spa inventory including backbar supplies. See inventory features.
- Team Management – Manage staff schedules and permissions
Marketing & Sales Tools for Estheticians
- Instant Esthetician Website Builder – Launch a branded booking site to sell services and retail. See the website builder or read about building a spa menu that sells.
- Fitzpatrick Skin Type Quiz – Help clients shop products by their skin type, boosting trust and retail sales.
- Automated Reminders & Confirmations – Reduce no‑shows with cards on file and notifications.
- Client Reviews & Testimonials (coming soon) – Showcase happy client feedback on your booking site. See branding tips.
* some of the features are are in development and will be available soon
$24/mo booking tools vs. a $139/mo esthetician platform
Cheap booking apps handle scheduling. SpaSphere handles your entire business — AI, notes, website, store, and payments. Here's what you actually get.
| Feature | SpaSphere ($139/mo) | Basic Booking Tools ($24–48/mo) |
|---|---|---|
| Online booking + deposits | Included | Included |
| AI coach + daily brief | Included | Not available |
| SOAP notes (encrypted) | Included | Not available or add-on |
| Branded website + online store | Included | Separate tool needed |
| Inventory (backbar + retail + dropship) | Included | Limited or add-on |
| Post-visit regimen emails | Included | Not available |
| Marketplace commissions | None — flat rate | Per-booking fees on some |
Frequently asked questions
Booking & Payments
Can clients book appointments without logging in?
Do I have to take full payment up front?
Can I collect tips through SpaSphere?
Client Management & Care
Can I keep SOAP notes and treatment history for each client?
Does SpaSphere support digital intake and consent forms?
Can I recommend products to clients after a treatment?
Does SpaSphere include a skin type quiz?
Business Operations
Does SpaSphere work if I’m a solo esthetician?
Can I use it with multiple staff or locations?
Does SpaSphere help track inventory?
Can I offer affiliate or dropshipping products?
Integrations & Technology
Does SpaSphere sync with Google Calendar?
Does SpaSphere send reminders to clients?
Pricing & Plans
Is there a free version of SpaSphere?
Why don’t you have different pricing tiers?
Do you take a percentage of my revenue?
Latest from Our Blog
Expert tips, strategies, and insights to help you grow your SpaSphere and improve client retention.
The Real Cost of No-Shows (And How to Calculate Yours)
No-shows cost more than you think. Use this simple formula to calculate your annual loss and learn what actually fixes the problem.
Deposits vs No Deposits: What Actually Reduces No-Shows?
Should you require deposits for spa bookings? See the data on what actually reduces no-shows and what just annoys clients.
How Much Should an Esthetician Charge per Facial in 2026?
Not sure what to charge for facials this year? See real pricing data by region and learn how to set rates that protect your profit.