Esthetician Software
Esthetician software built around treatment plans
What you learn in the treatment room shouldn’t stay there. SpaSphere turns your assessment, SOAP notes and recommendations into your client’s skin plan, a visit summary you can send, and the next session in her treatment plan - with booking, payments and reminders underneath.
What gets lost after the treatment
On your table, your client hears everything: what you saw, which serum, when you want to see her again. Two days later most of it is gone. When the software only knows the appointment, your treatment knowledge lives in your head and a paper note, and each visit starts from scratch.
The result: unpredictable revenue, high client churn, and the constant pressure to fill your calendar with new faces instead of deepening relationships with existing clients. Estheticians who are fully booked still struggle to hit their income goals because a packed schedule does not equal profitability.
Built for treatment plans, not just appointments
SpaSphere is esthetician software designed around treatment plans. Instead of hoping clients rebook, you build multi-session journeys - acne correction plans, anti-aging treatment plans, hydration series - that create commitment, deliver results, and generate predictable revenue. Learn more about why treatment plans outperform single appointments.
What SpaSphere carries from one visit to the next
Booking, payments and reminders are covered by every serious platform, SpaSphere included. This is the part built around your treatment room.
| Moment | SpaSphere |
|---|---|
| Before the treatment | Intake forms linked to each service, completed as part of booking and saved to your client's record |
| In the treatment room | Skin SOAP notes; for a returning client, prefill the Subjective, Objective and Assessment from her last note |
| What goes home | A skin plan from your assessment, with a morning and evening routine using products from your shelf, and a visit summary you can send from your note |
| Between visits | Treatment plans with a 'next session is ready' email, rebooking reminder automations, and a churn flag with a drafted win-back you approve |
| Your morning | Sophie Daily Brief, and Ask Sophie for questions about your own numbers |
| Pricing | One flat plan with four team members, no tiers |
What esthetician software should actually include
Treatment Plans
Multi-session plans with scheduling, pricing, and progress tracking. Your core differentiator.
Online Booking
Clients book and pay deposits online, without phone calls or back-and-forth.
Sophie Daily Brief
Start every day knowing who is coming, what they need, and which clients are at risk of churning.
Skin SOAP Notes
Document every session with structured clinical notes. Track progress across treatment plans.
Automated Reminders
Email and SMS reminders at the times you choose, with a cancel link that respects your cancellation window.
Analytics Dashboard
Revenue per service, per client, per hour. See which services make money and which cost you.
Online Payments
Deposits, packages and treatment plan payments at Stripe's standard rates, with no SpaSphere markup.
Branded Website
Professional booking site with your branding, custom domain, and SEO built in.
Blog with Embedded Booking
Write educational content with embedded services, treatment plans, and Book Now buttons.
Read what estheticians say or see example workflows
Who SpaSphere is built for
- Independent estheticians - running your own practice out of a suite, home studio, or rented room. You need everything in one place without the complexity of enterprise software.
- Small practices of up to four - the plan includes four team members, each with their own schedule and clients.
- Estheticians switching platforms - coming from Vagaro, GlossGenius, Square Appointments or Acuity, we move everything for you within 48 hours. See our comparison guides, the best esthetician software buying guide, and the esthetician software pricing comparison.
Frequently asked questions
What makes SpaSphere different from other esthetician software?
SpaSphere is built around what happens after the treatment. Your assessment becomes your client's skin plan, your SOAP note can go home as a visit summary, and a treatment plan lets her know when her next session is ready to book. Booking, payments and reminders sit underneath, as they do on any serious platform.
Does SpaSphere work if I have a small team?
Yes. SpaSphere is built for estheticians and boutique spas, and the flat plan includes four team members at no extra cost - each with their own schedule and client management in the same account. SpaSphere supports multiple locations too, and past four team members we set up pricing for your team. No feature moves behind a higher tier as you grow.
How much does esthetician software cost?
SpaSphere starts at $1 for a 30-day trial with full access to all features. After the trial, it's $139/month flat with four team members included and no long-term contracts. Card payments run at Stripe's standard rates with no SpaSphere markup.
Can I switch from my current software?
Yes. Our team moves everything for you within 48 hours: clients, services, products, and appointment history. From Vagaro, GlossGenius, or Square, client notes, SOAP notes, and treatment photos come across too. If you'd rather do it yourself, you can import by CSV or use Import From Anywhere to map a file exported from any platform.
Do I need technical skills to use SpaSphere?
No. SpaSphere is organized around how you already work - intake, treatment, notes, follow-up. Your trial includes an onboarding call, and the Sophie Daily Brief is waiting on your dashboard each morning.
How do treatment plans increase revenue compared to single appointments?
Treatment Plan clients commit to multi-session journeys upfront, so you sell the whole series in one conversation instead of hoping for a rebooking after each facial. Say you price a six-session plan at $150 a session: that is $900 committed on day one, against $150 for a single visit. Swap in your own prices and session counts to see what it means for your practice.
Ready to switch to software built for you?
Start your $1 trial today. Full access to every feature for 30 days. We move everything for you, within 48 hours.