Marketing
Marketing That Happens While You're Treating Clients
Visit summaries, review requests, reactivation, and a branded Marketing Kit - all included
You finished a great facial. The client loved it. Then… nothing. No follow-up. No review request. No rebooking nudge. Three months later, they're at another spa - not because you did anything wrong, but because nobody asked them to come back. SpaSphere's marketing tools start from the visit itself. When you save her SOAP note, you can email her a visit summary with her plan, the products you picked and a link to book her next visit. Turn on the automations you want, and a review request follows the visit, a rebooking reminder goes out when she's due, and clients who drift away get a friendly note, on the timing you set. And when you need something printed, the Marketing Kit makes branded business cards, flyers and QR codes. No extra tools, no extra cost.
Why estheticians struggle with marketing
You know you should follow up after visits but never have time
You pay for Mailchimp, Canva, and a scheduler - and barely use any of them
Clients who loved their treatment disappear because nobody asked them to rebook
You post on Instagram when you remember, not when it matters
SpaSphere automates the marketing you know you should be doing - so it happens even when you're behind the treatment bed.
It starts from the visit
Each follow-up picks up from what you recorded in the treatment room
Visit Summaries
When you save a SOAP note, you can email your client her plan, the products you picked for her, and a link to book her next visit.
Review Requests
Once you turn it on, a review request goes out after each completed visit, on the delay you choose.
Client Reactivation
Clients who haven't visited in a set number of days (90 by default) get a friendly note, with an optional discount.
Birthday Offers
A birthday email goes out ahead of the day, with an optional discount code. Clients feel remembered.
Marketing Kit
Branded business cards, flyers and QR codes built from your logo, colors and services. Download them print-ready.
AI Caption Generator
Stuck on what to write? Sophie drafts social captions in your brand voice for you to edit and post.
Why You'll Love It
Visit Summaries
When you save a SOAP note, you can choose to email your client a visit summary: her plan, the products you picked for her, and a link to book her next visit.
Automated Review Requests
A review request goes out after each completed visit, on the delay you choose, with a limit on how often any one client is asked. You ask without having to ask in person.
Client Reactivation Campaigns
Haven't seen a client in a while? An automatic email reaches her after the number of days you choose. Customize the timing and the offer.
Birthday & Special Offers
Automatic birthday emails, with an optional discount code. Clients feel remembered.
Marketing Kit
Business cards, flyers and QR codes laid out with your logo, brand color and services. Download print-ready files for your own printer or a print shop.
AI Captions by Sophie
Writer's block? Sophie drafts social captions in your brand voice. You edit, you post.
How It Works
Turn On Automations
Switch on review requests, rebooking reminders, birthday offers and reactivation. Choose your timing and messaging.
Treat Clients As Normal
Completed appointments start the automations you've switched on. When you save a SOAP note, tick one box to send her visit summary.
Create Print and Social Content
When you need a business card or flyer, open the Marketing Kit, pick a template and download. When you need a caption, ask Sophie for a draft.
See What Went Out
Follow-ups, review requests and win-backs go out on the rules you set, and each rule shows how many it has sent.
Patchwork tools vs. SpaSphere
What you're juggling now
- Mailchimp for emails (from $13/mo, rising with your contact list)
- Canva Pro for social graphics ($18/mo, or $144/yr)
- Buffer for scheduling ($5/mo per social channel)
- Manual follow-ups you forget to send
- No connection to your booking or client data
Three bills that grow with your list and channels - and you still forget half of it
With SpaSphere
- Follow-ups and review requests are automatic
- Business cards, flyers and QR codes from the Marketing Kit
- Caption drafts from Sophie, in your brand voice
- Reactivation campaigns run in the background
- Your visit summary starts from what you wrote in her SOAP note, not a generic template
$0 extra - it's all included
Marketing that runs while you work
The automated touchpoints run on the timing you set. You set them up once, then focus on treating clients.
Your SOAP note records the treatment, her plan and your product picks. When you save it, you can email her the visit summary.
Review request - 'How was your visit?' - on the delay you set
Rebooking reminder (30 days by default) - 'It's been a month since your last facial'
Birthday offer (20 days before by default) - 'Happy birthday! 15% off your next visit'
Reactivation (90 days by default) - 'We miss you!' with an optional discount
Marketing tools pair naturally with Skin SOAP Notes, Automated Reminders, and Sophie AI Coach.
"Marketing shouldn't be another job you have to do. It should happen because you're already doing great work."
Ready to market without the extra work?
All marketing tools included in your subscription. Just $1 for your first 30 days.
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