Protocols
Your Best Facial, Every Time. Documented.
Step-by-step treatment protocols with products, timing, and contraindications
You know exactly how to do your signature facial. But is it written down? Can someone else follow it? Could you repeat the exact same steps six months from now? SpaSphere Protocols let you document every treatment step by step: which products, what concentrations, how long, what to watch for, and when to skip a step. It's your treatment playbook, written down whether you're delivering the treatment or training someone. And it doesn't stop in the treatment room: choose a protocol when you record a skin assessment, and her skin report carries its steps and the take-home products you recommend.
Why winging it costs you
Every facial is slightly different - and not in a good way
You can't train someone on a process that only lives in your head
Clients get inconsistent results depending on who treats them
You forget which products you used and can't repeat what worked
Protocols turn your best work into a repeatable system.
Example: Brightening Facial Protocol
7 steps, ~58 minutes, every product and parameter defined
| Step | Product / Tool | Time |
|---|---|---|
| Cleanse | Gentle Milk Cleanser | 3 min |
| Analyze | Woods Lamp + Magnification | 5 min |
| Exfoliate | Mandelic Acid 22% | 7 min |
| Extract | Desincrustation Fluid | 10 min |
| Treat | Brightening Ampoule + LED Red | 15 min |
| Mask | Vitamin C Alginate Mask | 15 min |
| Protect | Barrier Cream + SPF 50 | 3 min |
Every step, every product, every parameter - documented and repeatable.
Why You'll Love It
Every Step Documented
Products, concentrations, timing, techniques, and notes - all in order. No more relying on memory or improvising.
Contraindications Built In
Each protocol lists who it suits (skin types, Fitzpatrick types) and the contraindications you write for it, so whoever delivers it sees them first.
Train Without Being There
Bringing someone onto your team? Your protocols give her your method, written down, from her first day.
Link to Services
Link a step to the service it belongs to, so your team can see which treatment each step is part of.
See Which Products Each Treatment Uses
Each step lists the products it uses, from your own inventory, so you can see at a glance which products each treatment depends on.
Refine and Clone
Update a protocol as you learn, or clone it to build a variation, and your team works from the latest one.
Carried Into Her Home Care
Choose a protocol when you record a skin assessment in the mobile app, and her skin report carries its steps and the take-home products you recommend.
How It Works
Create a Protocol
Name it, add a description and skin type suitability. Then add steps: product, duration, technique, and notes for each.
Link Steps to Services
Link each step to the service it belongs to, and add the take-home products your client should use afterward.
Follow During Treatment
Pull up the protocol on your phone or tablet. Follow each step, then record what you observed in her SOAP note.
Refine Over Time
Update your protocols as you discover better products or techniques. Protocols are shared across your business, so your team works from the latest one.
Protocols vs. Services vs. Treatment Plans
| Service | Protocol | Treatment Plan | |
|---|---|---|---|
| What it is | Bookable appointment | Step-by-step treatment guide | Multi-session journey |
| Scope | One session | One treatment, detailed | Multiple sessions over weeks |
| Includes | Name, price, duration | Products, timing, techniques, contraindications | Ordered services with spacing |
| Purpose | What clients book | How you deliver it | What clients commit to |
| Example | "Brightening Facial" | 7-step brightening protocol with mandelic acid | 12-week pigment correction |
Services are what clients book. Protocols are how you deliver them. Treatment Plans string them together over time.
Build Your Protocol Library
Your playbook for every skin concern
Common protocols:
- Acne clearing protocol
- Pigment correction protocol
- Anti-aging / firming protocol
- Hydration rescue protocol
- Sensitive / rosacea protocol
Each protocol includes:
- Step-by-step treatment flow
- Specific products and concentrations
- Timing for each step
- Contraindications and skin type suitability
- Home care recommendations
Protocols pair naturally with Skin Assessments, Treatment Plans, and Inventory Management.
If your best facial only exists in your head, it's not a system - it's a performance. Protocols make it both.
Ready to standardize your best work?
Build treatment protocols your whole team can follow. Just $1 for your first 30 days.
✓ Cancel anytime · ✓ We move your data in 48 hours · ✓ No commitment