Your Best Facial, Every Time. Documented.
Step-by-step treatment protocols with products, timing, and contraindications
You know exactly how to do your signature facial. But is it written down? Can someone else follow it? Could you repeat the exact same steps six months from now? SpaSphere Protocols let you document every treatment step by step: which products, what concentrations, how long, what to watch for, and when to skip a step. It's your treatment playbook - and it means consistent results whether you're delivering the treatment, training someone, or scaling your business.
Why winging it costs you
Every facial is slightly different - and not in a good way
You can't train someone on a process that only lives in your head
Clients get inconsistent results depending on who treats them
You forget which products you used and can't repeat what worked
Protocols turn your best work into a repeatable system.
Example: Brightening Facial Protocol
7 steps, ~58 minutes, every product and parameter defined
| Step | Product / Tool | Time |
|---|---|---|
| Cleanse | Gentle Milk Cleanser | 3 min |
| Analyze | Woods Lamp + Magnification | 5 min |
| Exfoliate | Mandelic Acid 22% | 7 min |
| Extract | Desincrustation Fluid | 10 min |
| Treat | Brightening Ampoule + LED Red | 15 min |
| Mask | Vitamin C Alginate Mask | 15 min |
| Protect | Barrier Cream + SPF 50 | 3 min |
Every step, every product, every parameter - documented and repeatable.
Why You'll Love It
Every Step Documented
Products, concentrations, timing, techniques, and notes - all in order. No more relying on memory or improvising.
Contraindications Built In
Each protocol defines when NOT to use it. Fitzpatrick restrictions, medication conflicts, and condition exclusions are part of the protocol itself.
Train Without Being There
Hiring a new esthetician? Hand them your protocol library. They deliver your standard of care from day one.
Link to Services
Attach protocols to services so your team always knows the exact procedure for every booking. 'Brightening Facial' → Brightening Protocol.
Track What Products You Use
Protocols reference your inventory. Know exactly which backbar products each treatment consumes. Better cost tracking, fewer surprises.
Version & Improve
Update protocols as you learn. Switch to a better exfoliant, adjust timing, add a step. The latest version is always what your team follows.
How It Works
Create a Protocol
Name it, add a description and skin type suitability. Then add steps: product, duration, technique, and notes for each.
Attach to Services
Link protocols to your bookable services. When someone books a 'Brightening Facial,' your team sees the full protocol.
Follow During Treatment
Pull up the protocol on your phone or tablet. Follow each step. Use Sophie's Voice to dictate observations along the way.
Refine Over Time
Update your protocols as you discover better products or techniques. Everyone on your team automatically gets the latest version.
Protocols vs. Services vs. Programs
| Service | Protocol | Program | |
|---|---|---|---|
| What it is | Bookable appointment | Step-by-step treatment guide | Multi-session journey |
| Scope | One session | One treatment, detailed | Multiple sessions over weeks |
| Includes | Name, price, duration | Products, timing, techniques, contraindications | Ordered services with spacing |
| Purpose | What clients book | How you deliver it | What clients commit to |
| Example | "Brightening Facial" | 7-step brightening protocol with mandelic acid | 12-week pigment correction |
Services are what clients book. Protocols are how you deliver them. Programs string them together over time.
Build Your Protocol Library
Your playbook for every skin concern
Common protocols:
- Acne clearing protocol
- Pigment correction protocol
- Anti-aging / firming protocol
- Hydration rescue protocol
- Sensitive / rosacea protocol
Each protocol includes:
- Step-by-step treatment flow
- Specific products and concentrations
- Timing for each step
- Contraindications and skin type suitability
- Home care recommendations
Protocols pair naturally with Skin Assessments, Treatment Programs, and Inventory Management.
If your best facial only exists in your head, it's not a system - it's a performance. Protocols make it both.
Ready to standardize your best work?
Build treatment protocols that deliver consistent results. Just $1 for your first 30 days.
✓ Cancel anytime · ✓ White-glove setup included · ✓ No commitment