Comparison
You didn’t start your business to manage add‑ons and upgrades.
You built it to serve people, not spreadsheets. SpaSphere gives you everything you need - once. No tiers. No upsells. One login, your whole business in sync.
Vagaro is a capable, general booking platform for larger teams across salons, spas, and fitness. If you’re a solo esthetician, that can feel like paying more to keep the basics running. SpaSphere is purpose‑built for skin pros: secure SOAP‑style notes, goal‑based treatment plans, AI rebooking, and a booking flow that converts.
✨ White‑glove onboarding and client data migration included. Want the full pricing story? Visit the simple pricing page or read why cheap software becomes expensive. Explore our guide for solo estheticians.
What estheticians tell us after switching
- Relief: “I finally canceled three subscriptions.” One plan, everything unlocked from day one.
- Confidence: “I’m not guessing prices anymore.” Sophie (AI) shows undercharging spots and nudges rebooking.
- Calm: “The booking page finally feels like my brand.” Your logo, colors, and copy - without paying extra.
Cost & capability comparison (as of October 2025)
The table below summarizes common needs for solo estheticians. Figures are illustrative, based on public pricing and typical add-ons for reminders/analytics. Always verify third-party details.
Comparison based on publicly available Vagaro pricing and feature listings as of October 2025. SpaSphere data reflects current feature availability at the flat $69 plan.
| Feature | SpaSphere | Vagaro |
|---|---|---|
| Monthly subscription | 💜 $69 flat - AI, notes, reminders included | From $23.99/mo (1 bookable calendar) + add‑ons |
| Deposits & payouts | ✅ Included, instant payouts supported | ✅ Deposits supported, instant payouts available (plan/fees may apply) |
| AI Coach - Sophie | ✅ Included - built‑in AI coach | ⚠️ Not listed as native |
| AI Daily Brief | ✅ Included - summarizes history & suggests upsells/follow‑ups | ⚠️ Not listed as native |
| AI pricing & service builder | ✅ Included - built‑in guidance | ⚠️ Not listed as native |
| Automated rebooking nudges | ✅ Included - tuned to service history | ⚠️ Available via marketing tools/credits, specifics vary |
| Branding | ✅ Your logo, colors, copy & name.myspa.ai included | ⚠️ Advanced branding via paid add-ons (e.g., branded app $100/Mo ) |
| Online website & store | ✅ Built-in storefront for bookings & retail | ⚠️ Website add-on $20/mo + Online shopping cart $10/mo |
| Intake & Waiver Forms | ✅ Built-in, unlimited intake and waiver forms and SOAP-style notes | ⚠️ Forms add-on $10/month |
| Website | ✅ Built-in branded booking & store site included(imidiatly synced) | ⚠️ Website add-on $20/month |
| Online product sales | ✅ Built-in store for services, dropshiping & retail - no extra fees | ⚠️ Online shopping cart add-on $10/month |
| Client booking flow | ✅ Clients can book instantly - no login required | ⚠️ Clients must create a Vagaro account or log in to book |
| Secure client notes (SOAP‑style) | ✅ Encrypted storage with privacy controls | ✅ Notes supported, structure/features vary by plan |
| Post‑visit regimen email | ✅ Auto email with regimen + rebook/buy links | ⚠️ Not listed as native automation |
| Inventory & retail tracking | ✅ Backbar + retail + online store + dropship | ✅ Inventory supported, online/dropship options vary |
| Goal‑based treatment plans | ✅ Protocols (acne series, bridal glow) with spacing & payments | ⚠️ Packages/memberships supported, sequenced logic varies |
| Client‑facing skin type quiz | ✅ Built‑in quiz - personalizes services & products | ⚠️ Not available |
| Ingredient search & guidance | ✅ Client tool - ingredient lookup & safe matches | ⚠️ Not available |
| Total cost (illustrative) | $69/mo predictable | ≈ $163.99/mo + % fees (includes all add-ons required to match SpaSphere features) |
Illustrative totals assume one provider, ~120 monthly bookings, and common add-ons for reminders/analytics. Pricing snapshot includes Vagaro’s public "$23.99/mo for 1 bookable calendar" entry (Oct 2025). Always verify on Vagaro’s site. Third-party features and pricing change frequently-please verify details on Vagaro's site.
How notes turn into revenue (the SpaSphere flywheel)
After each appointment, your SOAP-style notes generate a friendly summary email: the client’s regimen, when to return, and one-click links back to your website to rebook the suggested service and purchase recommended products. Those actions feed our AI, which improves future prompts and your Daily Brief. The result? More repeat visits, more retail, less manual follow-up.
Want to see it live?
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Beyond tracking - SpaSphere connects your backbar, retail, and online store
SpaSphere unifies everything you sell and use - from backbar products consumed in treatments, to in-spa retail, to online store orders. You can even enable dropship fulfillment so clients receive products directly without managing stock. Your retail, services, and online sales all sync through one dashboard, feeding into reports and the AI Daily Brief.
- • Track treatment supplies and cost per service (backbar management)
- • Sell retail products in-spa or online - inventory stays synced
- • Offer dropshipping for the brands you work with - zero manual fulfillment
- • AI highlights low stock and suggests reorder timing based on sales trends
Sell outcomes, not just appointments
SpaSphere lets you turn your existing menu into goal-oriented treatment plans - without changing how you work. Bundle services into clear protocols like Acne Clarity Series or Bridal Glow Journey, set the ideal spacing between visits, and collect payment upfront. Each plan automatically books sessions, tracks progress, and connects to your AI analytics so you can see revenue and retention improve instantly.
- • Combine any existing services - no new setup or learning curve
- • Define goals, intervals, and pricing once - we handle scheduling logic
- • Secure bookings and payments ahead of time for the entire package
- • Track progress, results, and rebooking recommendations in the AI Daily Brief
How SpaSphere simplifies your operations
AI-powered Intelligence: SpaSphere Intelligence monitors booking patterns, suggests price adjustments, and predicts when to promote add-on services - no paid “credit packs” required.
End-to-End Payments: Deposits, Quick Pay, and saved cards live in one ledger. Automated dispute evidence attaches SOAP-style notes, protecting your business with zero manual steps.
Secure Documentation: Encrypted SOAP-style notes, intake forms, and before-and-after photos designed for real esthetic workflows.
Built-in Analytics: View rebooking rates, retail attachment, and projected revenue - no external dashboards needed.
Cheap software becomes expensive and our guide for solo estheticians.
Client-facing tools that build loyalty
SpaSphere helps every esthetician stand out with built-in tools that make their website more than a booking page. The Know Your Skin Type Quiz turns visitors into clients by delivering personalized insights and linking them to services and products that fit their results. The Ingredient Search empowers clients to explore safe, compatible products - right on your site - keeping them engaged and returning between appointments.
- • Convert website visitors into clients with interactive quizzes
- • Automatically recommend products based on quiz results
- • Build trust with transparent ingredient education tools
- • Keep clients returning to your site - not third-party retailers
Next steps
Ready to simplify your spa operations? Start your 30-day free trial or book a white-glove onboarding session. Our team will migrate your client data, recreate packages, and embed your booking widget before you go live. Curious about pricing? Visit the Simple Pricing page.