Comparison
SpaSphere vs Acuity Scheduling: When your practice needs more than a calendar
Acuity Scheduling (by Squarespace) is a popular online scheduling tool used by service professionals across every industry. SpaSphere is purpose-built for estheticians - combining AI-powered workflows, secure SOAP notes, Progrems, and a branded online store in one platform. If scheduling alone isn’t enough, SpaSphere is the upgrade.
✨ Includes white-glove onboarding and data migration. Visit the simple pricing page for details.
Why estheticians outgrow Acuity Scheduling
Acuity is an excellent scheduler - clean interface, reliable reminders, Squarespace integration. But it was designed for any service professional, from tutors to photographers. Estheticians need SOAP notes, skin-care-specific AI, Progrems, and a branded online store. Once your practice outgrows a generic calendar, patching those gaps with third-party tools costs more in time and money than switching to SpaSphere.
- AI-powered practice growth: Sophie (AI coach) understands esthetic workflows, suggests pricing improvements, and generates your Daily Brief. Acuity has no AI capabilities.
- Clinical documentation: SOAP notes with auto-generated regimen emails replace generic client notes and manual follow-ups.
- Branded online presence: A full website with online store, custom domain, and client tools - not just an embedded scheduling widget.
Cost & capability comparison
Acuity is affordable for pure scheduling, but estheticians typically need additional tools. Here’s how the two platforms compare.
Comparison based on publicly available Acuity Scheduling pricing as of February 2026. SpaSphere pricing: $139/mo or $118/mo yearly.
Monthly subscription
SpaSphere
💜 $139/mo ($118 yearly) - everything included
Acuity Scheduling
$20/mo (Emerging) / $34/mo (Growing) / $49/mo (Powerhouse)
Payment processing
SpaSphere
✅ Stripe-powered, deposits, Quick Pay, instant payouts (2.9% + 30¢ online, 2.7% + 30¢ in-spa POS)
Acuity Scheduling
✅ Stripe, Square, or PayPal integration (processing fees apply)
AI Coach - Sophie
SpaSphere
✅ Included
Acuity Scheduling
❌ Not available
AI Daily Brief
SpaSphere
✅ Included
Acuity Scheduling
❌ Not available
AI rebooking nudges
SpaSphere
✅ Included - tuned to service history
Acuity Scheduling
⚠️ Basic automated reminders only - no AI-driven rebooking
Service menu builder
SpaSphere
✅ Included - AI-assisted menu creation
Acuity Scheduling
❌ Not available
Market pricing comparison
SpaSphere
✅ Included - compare your prices to local market rates
Acuity Scheduling
❌ Not available
SOAP notes
SpaSphere
✅ Encrypted storage with built-in privacy controls
Acuity Scheduling
❌ Not available - basic intake forms only (on Growing plan+)
Post-visit regimen email
SpaSphere
✅ SOAP notes → client email with regimen + links to rebook & buy
Acuity Scheduling
❌ Not available
Online website & store
SpaSphere
✅ Built-in, customizable storefront for bookings & retail
Acuity Scheduling
⚠️ Scheduling widget only - requires Squarespace or other website builder for a full site
Custom domain + SSL
SpaSphere
✅ Bring your own domain with free HTTPS
Acuity Scheduling
⚠️ Only via Squarespace site (separate subscription required)
Inventory & retail tracking
SpaSphere
✅ Backbar + retail + online store + dropship
Acuity Scheduling
❌ Not available - no inventory or retail features
Progrems & goal-based packages
SpaSphere
✅ Combine services into protocols (e.g., acne plan, bridal glow) with sequenced sessions and payments
Acuity Scheduling
⚠️ Packages and gift certificates available (Growing plan+) - no sequenced treatment logic
Client-facing skin type quiz
SpaSphere
✅ Built-in quiz on your website - personalizes services & recommendations
Acuity Scheduling
❌ Not available
Ingredient search for products
SpaSphere
✅ Client tool on your website - ingredient lookup & safe product matching
Acuity Scheduling
❌ Not available
Intake form builder
SpaSphere
✅ Drag-and-drop form builder - unlimited custom intake forms & digital waivers
Acuity Scheduling
✅ Custom intake forms available (Growing plan+)
SEO-optimized, mobile-friendly website
SpaSphere
✅ Included - SEO-optimized, mobile-friendly site built for Google rankings
Acuity Scheduling
❌ No website included - scheduling widget must be embedded in a separate site
Customer-facing FAQ page
SpaSphere
✅ Built-in FAQ page on your website
Acuity Scheduling
❌ Not available
Pre & post care pages
SpaSphere
✅ Pre & post care instruction pages on your website
Acuity Scheduling
❌ Not available
Total cost (illustrative)
SpaSphere
$139/mo or $118/mo yearly
Acuity Scheduling
$34 - $49/mo for scheduling + Squarespace ($16 - $49/mo) for website = $50 - $98/mo with no esthetician-specific tools
Illustrative comparison for a solo esthetician. Acuity pricing reflects their publicly listed plans as of February 2026. Acuity offers a 20% discount on annual billing. Always verify current pricing on Acuity’s website.
How notes turn into revenue (the SpaSphere flywheel)
After each appointment, your SOAP-style notes generate a friendly summary email: the client’s regimen, when to return, and one-click links back to your website to rebook the suggested service and purchase recommended products. Those actions feed our AI, which improves future prompts and your Daily Brief. The result? More repeat visits, more retail, less manual follow-up.
Want to see it live?
Explore a real SpaSphere demo site - the same experience your clients will have.
The bottom line
SpaSphere is a purpose-built platform for estheticians that combines AI tools, secure SOAP notes, Progrems, and a branded online store in one subscription. Acuity Scheduling is a reliable, affordable scheduling tool designed for any service professional - from consultants to photographers.
Acuity excels at what it does: clean, simple appointment scheduling with solid payment integrations and Squarespace compatibility. But it was never designed for skin-care workflows. Estheticians who use Acuity typically supplement it with other tools for SOAP notes, client communication, Progrems, and a professional website.
Choose SpaSphere if you want an esthetician-specific platform that eliminates the need for multiple tools. Consider Acuity if you primarily need lightweight scheduling and already have a website and documentation system in place.
Key differences at a glance
- Pricing model
- SpaSphere charges a flat $139/mo with everything included. Acuity starts at $20/mo for basic scheduling, but estheticians typically need the $34 - $49/mo plan plus a separate website builder.
- AI tools
- SpaSphere includes Sophie (AI coach), Daily Brief, and rebooking nudges. Acuity has no AI capabilities.
- Specialization
- SpaSphere is built for estheticians with SOAP notes, Progrems, and skin-care workflows. Acuity is an industry-agnostic scheduling tool.
- Online presence
- SpaSphere includes a branded website with store and custom domain. Acuity provides a scheduling widget that requires a separate website.
- Client documentation
- SpaSphere provides SOAP notes with auto-generated regimen emails. Acuity offers basic intake forms but no clinical documentation.
Beyond tracking - SpaSphere connects your backbar, retail, and online store
SpaSphere unifies everything you sell and use - from backbar products consumed in treatments, to in-spa retail, to online store orders. You can even enable dropship fulfillment so clients receive products directly without managing stock. Your retail, services, and online sales all sync through one dashboard, feeding into reports and the AI Daily Brief.
- • Track treatment supplies and cost per service (backbar management)
- • Sell retail products in-spa or online - inventory stays synced
- • Offer dropshipping for the brands you work with - zero manual fulfillment
- • AI highlights low stock and suggests reorder timing based on sales trends
Sell outcomes, not just appointments
SpaSphere lets you turn your existing menu into goal-oriented treatment plans - without changing how you work. Bundle services into clear protocols like Acne Clarity Series or Bridal Glow Journey, set the ideal spacing between visits, and collect payment upfront. Each plan automatically books sessions, tracks progress, and connects to your AI analytics so you can see revenue and retention improve instantly.
- • Combine any existing services - no new setup or learning curve
- • Define goals, intervals, and pricing once - we handle scheduling logic
- • Secure bookings and payments ahead of time for the entire package
- • Track progress, results, and rebooking recommendations in the AI Daily Brief
How SpaSphere simplifies your operations
AI-powered Intelligence: SpaSphere Intelligence monitors booking patterns, suggests price adjustments, and predicts when to promote add-on services - no paid “credit packs” required.
End-to-End Payments: Deposits, Quick Pay, and saved cards live in one ledger. Automated dispute evidence attaches SOAP-style notes, protecting your business with zero manual steps.
Secure Documentation: Encrypted SOAP-style notes, intake forms, and before-and-after photos designed for real esthetic workflows.
Built-in Analytics: View rebooking rates, retail attachment, and projected revenue - no external dashboards needed.
Cheap software becomes expensive and our guide for solo estheticians.
Client-facing tools that build loyalty
SpaSphere helps every esthetician stand out with built-in tools that make their website more than a booking page. The Know Your Skin Type Quiz turns visitors into clients by delivering personalized insights and linking them to services and products that fit their results. The Ingredient Search empowers clients to explore safe, compatible products - right on your site - keeping them engaged and returning between appointments.
- • Convert website visitors into clients with interactive quizzes
- • Automatically recommend products based on quiz results
- • Build trust with transparent ingredient education tools
- • Keep clients returning to your site - not third-party retailers
Frequently asked questions
Compare with other platforms
SpaSphere vs GlossGenius
GlossGenius works for salons. SpaSphere is built specifically for estheticians. Compare features, pricing, and see what you actually get.
SpaSphere vs Vagaro
Tired of Vagaro add-ons and per-calendar pricing? See how SpaSphere gives you everything at one flat rate with no surprises.
SpaSphere vs Fresha
Fresha is free to start but takes a cut of every new client. Compare SpaSphere vs Fresha for estheticians who want AI, secure notes, and predictable pricing.
SpaSphere vs Square Appointments
Square Appointments handles scheduling and payments. SpaSphere adds AI, secure notes, Progrems, and a branded store - everything an esthetician needs in one place.
SpaSphere vs Mangomint
Mangomint is built for salons. SpaSphere is built for estheticians. Compare AI tools, SOAP notes, Progrems, and pricing side by side.
SpaSphere vs PocketSuite
PocketSuite is a mobile-first booking app. SpaSphere adds AI, SOAP notes, Progrems, and a branded online store for estheticians who want more.
SpaSphere vs Boulevard
Boulevard is built for upscale salons. SpaSphere is built for estheticians. Compare features, pricing, and see which platform fits your practice.
SpaSphere vs Booksy
Booksy is a marketplace-first booking app. SpaSphere gives estheticians their own branded platform with AI, SOAP notes, and no marketplace commissions.
SpaSphere vs Mindbody
Mindbody is built for enterprise wellness. SpaSphere is built for estheticians. Compare features, pricing, and see which platform fits your practice.
SpaSphere vs Zenoti
Zenoti starts at $400/mo per location and targets enterprise spas. SpaSphere gives estheticians AI, SOAP notes, and a branded store for $139/mo.
Next steps
Ready to simplify your spa operations? Start your 30-day $1 trial or book a white-glove onboarding session. Our team will migrate your client data, recreate packages, and embed your booking widget before you go live. Curious about pricing? Visit the Simple Pricing page.