Software cost
What running your studio on software really costs
A booking app is only one bill. Add a website, an online store, email and text marketing, and signed consent forms, and five tools come to $171 a month at list price. SpaSphere Pro does every one of those jobs for $139.
Thirty days for $1, then SpaSphere Pro is $139 a month with four team members included.
The math
The same jobs, bought one tool at a time
Each price is the list price on the vendor’s own pricing page, billed monthly like SpaSphere Pro, checked on November 4, 2026. Untick anything you don’t need or already pay for, and the total updates.
| The job | Tool and plan | Per month |
|---|---|---|
| Squarespace Core | $39 | |
| Acuity Scheduling Standard | $34 | |
| Mailchimp Standard, 500 contacts | $20 | |
| SimpleTexting 500 credits | $39 | |
| Jotform Bronze | $39 | |
| Separate tools, billed monthly$143.20/month if each tool that offers it is paid a year up front | $171 | |
| SpaSphere Pro, billed monthlyEvery job above, four team members included | $139 | |
With these tools, SpaSphere Pro costs $32 less a month ($384 a year), in one login.
The time
Five tools also means five client lists to keep in step
The subscriptions are only part of the cost. Each tool keeps its own copy of your clients, and keeping those copies matched is admin work you or your front desk do every week:
- Every new client is entered, or synced, into up to four tools: the booking app, the email list, the texting list and the form tool. When a phone number or email changes, each copy has to be fixed.
- Signed consent forms live in a separate tool, because the booking app's own forms can't take an e-signature. Before each visit someone checks that the signed form came back and matches it to the right client.
- Marketing needs data from another tool. Emailing clients who haven't booked in 90 days, or who bought a package, means moving booking data into the email or texting tool first.
- Store sales, appointment payments and gift cards land in different reports, so month-end numbers are added up by hand.
- Five logins, five bills, five sets of settings to keep current, and five support desks when something breaks.
- Connecting the tools (through vendor integrations or a service like Zapier) cuts some re-typing, but each connection is one more thing to set up, sometimes pay for, and fix when it stops syncing.
In SpaSphere Pro, one client record feeds booking, forms, email, texts, the store and reports, so there is nothing to copy between tools or match up by hand.
What the separate tools don’t do at any price
- SOAP notes, treatment plans and protocols tied to each client's visits
- One client record that holds bookings, forms, purchases and notes together
- AI insights: a daily brief, retention and churn alerts, and reporting
- One login and one bill instead of five, with no syncing between tools
What SpaSphere Pro doesn’t include
The plan includes 500 marketing emails and 500 marketing texts a month. Appointment reminders, confirmations and receipts always go out and never count. Outside the $139:
- Card processing, billed by Stripe with no SpaSphere markup: 2.7% + 5¢ in person, 2.9% + 30¢ online and card on file, 3.4% + 30¢ for a card typed in by hand.
- Optional add-ons you turn on: Unlimited Email ($14.99/mo), Client Referral & Loyalty ($29/mo), Private Shop ($29/mo).
- A card reader, if you take payments in person.
- Teams beyond four members, which we set up with you.
What each plan gives you
- Squarespace Core: $39/month ($29/month billed yearly)
- Website with a blog and an online store with no transaction fee. The Basic plan ($25) takes 2% of store sales. Pricing page
- Acuity Scheduling Standard: $34/month ($27/month billed yearly)
- Up to 6 staff calendars, text reminders, packages, memberships and gift certificates. The Starter plan ($20) has one calendar and none of those. Pricing page
- Mailchimp Standard, 500 contacts: $20/month
- Up to 500 contacts and 6,000 sends a month, with automated flows. The price rises with your contact count. Pricing page
- SimpleTexting 500 credits: $39/month ($33.20/month billed yearly)
- 500 text credits a month with a local number, plus a one-time $4 carrier registration fee. Pricing page
- Jotform Bronze: $39/month ($34/month billed yearly)
- 1,000 submissions a month. Acuity's own intake questions and required terms checkbox are included in its plan, but Acuity's help center says they can't capture e-signatures and points to a third-party tool. Jotform's free plan allows 100 submissions a month, and SpaSphere Forms is free with unlimited submissions. Pricing page
SpaSphere Pro is billed monthly only, with no annual contract. Vendors change prices, so check each link before you decide. Comparing all-in-one platforms instead? See SpaSphere side by side with 11 of them.
One plan, one login, one bill
Try SpaSphere Pro for $1 for 30 days, with a personal onboarding call. Then $139 a month, cancel anytime.