Medical spas
Scheduling and records for modern medical spas
SpaSphere was built with regulated treatments in mind. Protect your practice with secure intake workflows, role-based permissions, audit-ready logs, and synced calendars that respect each provider’s scope. Your clinical standards stay high while your team delivers a polished guest experience.
Explore how automation supports growth on our AI upsell page and see simple pricing details on the one-plan overview.
Why this matters
Medical spa teams juggle complex schedulingprovider availability, supervising physicians, and treatment rooms. Add in sensitive intake data and regulatory expectations, and spreadsheets no longer cut it. SpaSphere centralizes these moving parts so you can prove compliance and deliver a luxury experience at the same time.
- Revenue: Balanced schedules, smart waitlists, and automated reminders keep treatment rooms full without overscheduling providers.
- Time saved: Intake forms route to the right provider automatically, and approvals flow through role-based permissions instead of email threads.
- Client experience: Guests receive consistent reminders, post-care instructions, and payment links that reflect your brand.
How SpaSphere solves it
Secure intake: Collect medical history, consent, and photo documentation through encrypted forms that map directly into client records.
Structured notes: SOAP templates, before-and-after photos, and treatment plans stay organized by provider so anyone on the care team can pick up where they left off.
Role-based access: Assign permissions by provider typeRN, aesthetician, adminso each person sees only what they need.
Audit logs: Track who updated notes, processed payments, or changed appointments, giving you an audit-ready timeline.
Calendar sync: Two-way sync with Google and Outlook keeps supervising physicians aligned without forcing them into a new workflow.
Learn more about compliance expectations in HIPAA and esthetics: building trust and Secure treatment notes for medical spas. Both articles outline conservative guardrails to keep your team audit-ready.
Proof and trust
“Our supervising physician can review notes remotely, sign off within minutes, and know the audit log backs every treatment.” Dr. Lopez, medical director
Next steps
SpaSphere onboards medical spas with a guided rollout: we import historical records, configure permissions, and train your team on secure note-taking. Combine it with SpaSphere Intelligence to keep treatment rooms full, and check our simple pricing to see how predictable the investment stays as you grow.